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60 years ago, Fox Packaging got its humble start with used equipment and borrowed space in the back of a South Texas carrot shed. Today, things look a little different for us. Not only have we become a leader in flexible packaging solutions, but we now service produce customers across North and South America. While our customer base and distribution has grown through the years, our family remains committed to delivering the same customer service and product quality that served us well in those early years. We take great pride in our ability to respond to the needs of our customers with innovative flexible packaging solutions that help elevate their fresh products to both trade and consumer audiences. As a fundamental partner of Fox Packaging, Fox Solutions sets the standard for equipment quality and safety with full stainless-steel construction and comprehensive pack line solutions that include weighers, baggers, case packers and more. We provide single source sales and support for several best-in-class equipment brands including Newtec, Haith and C-Pack. It is these customer relationships that motivate us to exceed expectations with consistently superior service, design, production, and prompt delivery

SUMMARY OF THE JOB

The Executive Assistant coordinates and provides high-quality administrative support to the executive members. This role includes tasks such as scheduling; reviewing, prioritizing, and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks that help the executive perform their job. The Executive Assistant will report to the executives and work under the Treasurer.

ESSENTIAL FUNCTIONS

1.Provide administrative assistance and preparing communications on the executive’s behalf.

2.Manage information flow in a timely and accurate manner.

3.Act as the point of contact among executives, employees, customers, and other external partners.

4.Coordinate travel and accommodation arrangements.

5.Handle basic bookkeeping tasks.

6.Use various software, including word processing, spreadsheets, databases, and presentation software.

7.Reading and analyzing incoming memos, submissions, and distributing them as needed.

8.Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.

9.Manage complex administrative work requiring the use of independent judgment and initiative.

10.Maintain sensitive information in a confidential manner.

ADDITIONAL FUNCTIONS

1. Comply with all company policies, practices, and procedures.

2. Participate in proactive team efforts to achieve departmental and company goals.

3. Perform additional and/or alternative duties assigned from time to time, including supporting other departments as needed.

SUPERVISION

Receives moderate to close supervision related to specific work activities, assignments, methods, etc.; usually receives frequent collaboration in reference to active projects; instructions are detailed, and assignments vary from long-term to short-term.

REQUIRED EDUCATION / EXPERIENCE

• Work experience as an Executive Assistant, Personal Assistant, or other relevant administrative support.
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g., e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Bilingual Spanish/English required.
• Strong interpersonal skills and the ability to build relationships with key stakeholders.

NECESSARY SKILLS

The Executive assistant must be articulate, resourceful, innovative, organized, and proactive to support our executive leaders. They must think independently to make decisions under pressure and have good communication skills to share information with their supervisor efficiently and effectively. Requires giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate. Requires understanding the implications of new information for both current and future problem-solving and decision-making. Ability to select and use training/instructional methods and procedures appropriate for the situation when learning or teaching new things. Ability to monitor and assess the performance of oneself, other individuals, or the organization to make improvements or take corrective action.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions. Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

COMPUTER SKILLS

Requires excellent computer skills including data entry. Extensive knowledge of Microsoft Word and Excel.

LANGUAGE SKILLS

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. The job requires the ability to speak clearly so others can understand you and the ability to identify and understand the speech of another person. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards of directors.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation. The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job requires light physical activity performing non-strenuous daily activities of an administrative nature. While performing the duties of this job, the employee is regularly required to sit, stand, or walk. The employee is occasionally required to lift; climb or balance; stoop, kneel, crouch or crawl. The employee must have manual dexterity sufficient to reach/handle items, work with the fingers, and perceive attributes of objects and materials. The employee is regularly required to talk and listen. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Disclaimer: Although Fox Packaging has attempted to describe this position accurately and thoroughly, Fox Packaging reserves the right to change the same, including to change, add to or subtract from the duties outlined, within the sole discretion of Fox Packaging, at any time, with or without advance notice.

This job description is a controlled document and may not be modified without the approval of Human Resources.

Job Type: Full-time

Pay: From $17.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Mcallen, TX 78504: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Required)
• Microsoft Powerpoint: 1 year (Required)
• Data entry: 2 years (Required)
• Administrative: 2 years (Required)

Work Location: In person

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